MENDON FIRE DISTRICT MINUTES
February 13, 2020

The meeting was called to order at 19:00 Hrs.

Attending: Dan Considine, Art Morrell, John Shipe, Steven Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, P.Kester, D.Ackerman, M.Arman

Public Comment: -None

Calendar & Requests for Meeting Room
-3/13/202, J.Brokaw 6pm-8pm; 4/14/20 J.Shipe for 3rd Battalion Past Chiefs 3pm-9pm; 8/13/20 Fire Police 5pm-10pm. S.Shuler made a motion to approve the meeting room requests, 2nd by J.Shipe. Motion approved unanimously 5-0.
Correspondence:
-None

Board of Directors:
-M.Arman reported that Department clothing requests will be handled by the newly created “MFD Store” administered by MJM Incentives. Members will be able to order clothing online using a clothing allowance. This program will be presented at the March Department Meeting.

Chief’s Report:
-YTD Calls: 29 Damage: 0 incidents Injury: 0
-Chiefs Kester and Ackerman will be out of town 2/17/2020.
-Work is progressing slowly on radios, for specifics see Chief Kester.
-Chief requested a key to the Commissioners’ Meeting Room and used the chiefs’ inability to get a key as evidence of tension between the Board and the Line. This was followed by a long, often tense, convoluted discussion at the end of which all parties agreed further meetings between the Board and the Line were needed to repair communication and foster teamwork. R.Wilsey made a motion to have three such meetings as soon as possible. These meetings will be from 6pm-8pm on 2/27/20, 3/5/20, and 3/11/20. Motion 2nd by S.Shuler. Motion approved unanimously 5-0. A.Morrell made a motion to give a key to the commissioners’ room to the three chiefs, 2nd by D.Considine. Motion approved unanimously 5-0.

Minutes:
-Motion to approve January 2020 minutes by S.Shuler, 2nd by R.Wilsey. Motion approved unanimously 5-0.

Treasurer’s Report:
-Motion to approve the treasurer’s report by R.Wilsey, 2nd by S.Shuler. Motion approved unanimously 5-0.
-No major problems with the annual audit.
-Ongoing issues with credit cards are being addressed.

Committee reports

Capital Projects/Special Projects
-Nothing to Report

Apparatus
-The tanker committee has been formed composed of A.Morrell,
S.Tschiderer, M.Parker, M.Mossow, and M.Arman.

Building Grounds:
-Plowing contract and procedures reviewed.
-Requests for bids out for painting and staining work.
-Generator planning is ongoing, no definite decisions yet.

Information and Technology
-New computer for the treasurer.
-R.Wilsey will be looking into AV material for the meeting room.
-R.Wilsey made a motion to spend $120.00/month for a data backup
contract, 2nd by D.Considine; motion approved unanimously 5-0.

Personnel:
-Dale’s Report: R.Wilsey made a motion to approve Dale’s report, 2nd
by S.Shuler. Motion approved unanimously 5-0.

-Leadership: D.Considine made a motion to only spend Fitness dollars
inside the Mendon Fire District, 2nd by S.Shuler. Motion approved
unanimously 5-0.

-Recruitment and Retention: Board says proceed with the application
of Casey Fitzpatrick, potential new MFD Member.

Old Business:
-Nothing to report.

New Business:
-Nothing to report.

Attachments
-The following hard copy items are attached to the District hard copy of the minutes:
1)Dale’s Report
2)Treasurer’s Report

Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by S.Shuler Motion approved Unanimously 5-0, meeting adjourned at 21:01hrs.

Respectfully Submitted,
John M. McGinnis
Secretary
Mendon Fire District

*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response. The time allotted for each person commenting is limited to three (3) minutes.

Legal Notice: Mendon Fire District Meetings 2020

The Mendon Fire District will be conducting the business of the Fire District at regularly scheduled meetings and workshops. All meetings will be held at the Mendon Fire House located at 101 Mendon-Ionia Rd, Mendon New York. These meetings are open to the public and offer a public comment time. The meeting dates and times are listed below

2020 Regular monthly meetings start time is 7pm and dates are:

January 09

February 13

March 12

April 09

May 14

June 11

July 09

August 13

September 10

October 13, also the required 2020 budget hearing. This is a Tuesday.

November 19

December 08, also the annual election of commissioner. This is a Tuesday.

January 1, 2021 Organizational Meeting of 2021 starting at 4pm

January 1, 2021 swearing in of New Commissioner and Chiefs starting at 5pm

Workshop sessions are as follows:

March 14, 2020 @ 1pm: Rules and Regulations review

August 29, 2020@1pm:  Budget Workshop

Respectfully,  

John McGinnis

Secretary

Mendon Fire District

RESOLUTIONS ADOPTED AT THE ORGANIZATIONAL MEETING

THE BOARD OF FIRE COMMISSIONERS OF THE MENDON FIRE DISTRICT

HELD JANUARY 1, 2020 AT 4:03pm

 Attending – Dan Considine, Art Morrell, John Shipe, Steve Shuler, Ryan Wilsey, William Fletcher,  John McGinnis-Secretary, Heidi Baumer-Treasurer, P.Kester, D.Friedlander

Meeting opened by Attorney William Fletcher who requested nominations for Chairman.

Chairman: R.Wilsey, Nominated by D.Considine, 2nd by S.Shuler, vote:3-yes 0 -no, R.Wilsey Abstain.

Vice-Chairman: A.Morrell , nominated by R.Wilsey, 2nd by  D.Considine, vote:3 -yes   0 -no, A.Morrell abstain

Secretary (appointed), John McGinnis, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by D.Considine, Motion approved:4-yes, 0 -no.

Treasurer (appointed), Heidi Baumer, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by S.Shuler, Motion approved:  4-yes, 0 -no.

District Administrator:  Full Time $ 29.87 per hour        

Part Time $ 20.00 per hour

Motion to approve by  D.Considine, 2nd by R.Wilsey, Motion approved: 4 -yes,  0 -no   

Attorney: Motion to reappoint William Fletcher, Fire District Attorney: Retainer $11,000.00 for standard work, extraordinary work will be assigned and compensated as agreed at the time for the issue at hand. Motion By S.Shuler, 2nd by A.Morrell, Motion Approved:4-yes, 0-no

Deputy Treasurer (appointed),  S.Shuler made a motion to move the appointment of a deputy treasurer to an action item for a decision in 2020, 2nd by R.Wilsey. Motion Approve 3 yes (Shuler, Wilsey, Considine) 1 no (Morrell). The negative vote was based on the opinion a deputy treasurer should have been decided on at the organizational meeting. Motion approved.

Memberships and Dues continue with the NYS Fire District officers Assn. NFPA and NYS Chiefs Association and Monroe County Fire District Officers, International Assoc. Fire Chiefs for Commissioners and the 3 Chiefs.

Official Newspaper: will be the Honeoye Falls Sentinel first and the Democrat and Chronicle as back up or if  timing is required

Insurance Agency: McNeil & Co.

Bank: Canandaigua National Bank

Motion to close out PFCU accounts and move any funds at that institution to CNB, by R.Wilsey, 2nd by D.Considine, Motion approved 4-0.

Motion to approve the above 4 items (Memberships, Newspaper, Insurance Agency, Bank) by S.Shuler, 2nd by D.Considine;  Motion Approved 4-yes, 0-no.

2020 Chiefs: Chief: Peter Kester, 

1st Assist. Chief:  David Ackerman, 

2nd Assist. Chief:  David Friedlander,

Motion by A.Morrell to approve all three chiefs for 20, 2nd by D.Considine, vote 4-yes, 0-no.

Reimbursement: of mileage at the current 2020 IRS rate. Currently at $0.575 cents per mile for 2020.

Appointments:  Apparatus: A.Morrell

    Buildings and Grounds: J. Shipe & S.Shuler

    Personnel and Insurance: D.Considine

    Information / Technology : R.Wilsey

    Purchases: Dale Sweet

    Special Projects: S.Shuler

    Long Term Planning: D.Considine & S.Shuler

2020 Meeting Dates: to be held at the Mendon Firehouse starting time 7:00pm.

January 09

February 13

March 12                                                                                                                                                

April 09

May 14

June 11

July 09

August 13

September 10

October 13 (also the required 2020 Budget meeting).  This is a Tuesday.

November 19

December 08 (also election day)  This is a Tuesday.

2021 Organizational Meeting January 1, 2021 @4pm

Swearing In Ceremony January 1, 2021 @ 5:00pm.

Workshop Meetings: 6:00pm

March 14; 1pm.  Rules and Regulations

August 29; 1pm  Budget Workshop 

The Inspection Dinner (Combined with MFD Annual Banquet): January 25, 2020

District Election of Commissioners, December 08, 2020 from 4pm – 9 pm 

 Personal cell phone and Internet reimbursement: This budget item is cancelled.

Conferences for 2020 are designated as:

NYS Fire District Officers – Long Island Marriott, 4/30/20-5/2/20, Commissioners, Attorney, Sec/Treas.

Fire House Expo, Nashville, 7/21/20-7/25/20:  1Chief, 2 Company Officers

NYSAFC   – Syracuse, 6/10/20-6/13/20:  Commissioners, 2 Chiefs, 2 Company Officers

IAFC – Charlotte, NC; 7/28/20-7/31/20:  Commissioners, 2 Chiefs, 

IAFC – Vol / Combo Conference-Clearwater, FL, 11/12/20-11/15/20:  Commissioners, Attorney, 2 Officers

The above require at least 1 chief to be in town during training trips.

Public Notices of the Mendon Fire District will be posted at the Mendon Town Hall, the Mendon Fire House, and on the district website.

The Board authorizes the Treasurer to pay utility charges, credit card charges, and fuel bills without prior authorization of the board.

Resolved that the Treasurer may, with the approval of the Mendon Fire District, invest funds not needed for immediate expenditure, in certificates of deposit and other financial vehicles authorized by law, provided however, that the board there from must authorize any withdrawals.

Resolved that the annual audit required by Town Law be scheduled by the Secretary, and the results rendered to the Commissioners. Further, that the treasurer is directed to file a copy of the annual financial report to the state comptroller as required by General Municipal law, section 30.

Resolved that the District Administrator will lead the survey committee to inspect the buildings of this district with compliance of the Americans’ with Disability Act, Title II.

Resolved that the Board of Fire Commissioners continues with its approval of the Mendon Fire District Commissioners Rules and Regulations for the year 2020 or until reviewed by the board and updated.

Resolved that this Board of Fire Commissioners hearby directs that all employees and officers of the District submit a disclosure statement with respect to any dealings of such individuals with the district where they are employees, shareholders, directors, officers or owners, or partners and /or if there is any other conflict of interest with those of the District. 

Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby approve the treasurer bond in the amount of $1.5 million

Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby reappoints Dale Sweet as the District’s Administrator for the calendar year 2020 or until further ordered by this Board.

Resolved that the Mendon Fire District continues to set forth the purpose of the Reserve Fund accounts:

Capital, also called New Equipment: The purpose of this account is to replace apparatus and other capital equipment that is not included in the annual operating fund 

Building Repair:  The purpose of this account is to fund unanticipated or long term structural and building failures not normally included in the annual operating fund.

Truck Refurbishing: The purpose of this account is for funding of unanticipated or long-term apparatus failure or reconditioning of apparatus.

Annual Audit: Resolved that the commissioners retain McDonald Cointot Crouse LLP to conduct the annual audit of 2019. 

Motion to approve the above resolutions by R.Wilsey, 2nd by D.Considine, vote  4-0

Commissioner Election Cycle

Name Term ends

Dan Considine 12/31/22

Arthur Morrell 12/31/23

John Shipe 12/31/24

Steve Shuler 12/31/20

Ryan Wilsey 12/31/21

Adjournment: Motion to adjourn at 16:55 by R.Wilsey, second A.Morrell.  Vote: 4-0.

Respectfully Submitted,

John M. McGinnis

Secretary

Mendon Fire District

MENDON FIRE DISTRICT MINUTES

November 19, 2019

 The meeting was called to order at 19:00 Hrs. 

Attending: Dan Considine, Art Morrell, John Shipe, Steven Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, P.Kester, D.Ackerman, D. Friedlander, G.Francesco, L.Marchese

Public Comment:

-M.Slusser hand delivered Stephen Tschiderer’s election petition to Secretary McGinnis properly notarized (signatures collected by spouse) along with Power of Attorney held by spouse.

Calendar & Requests for Meeting Room

-11/23/2019, Mendon Storm Baseball Team for pie pick-up. 11am-3pm. R.Wilsey motion to approve, 2nd by S.Shuler. Motion approved unanimously 5-0.

-1/22/20 and 3/14/20: Weston Price Foundation Lectures. 6pm-9pm(1/22) and 9am-1pm(3/14). R.Wilsey motion to approve, 2nd by S.Shuler. Motion approved unanimously 5-0.

-1/25/2020, HFL High School National Honor Society, Early Evening (exact time TBD), Motion to approve R.Wilsey, 2nd by J.Shipe. Motion approved unanimously 5-0.

Correspondence: 

-None

Board of Directors: 

-L.Marchese discussed members who are low on points heading into December. Three members are very low on points: Mike Shueler, Chris Schojan, and KP (Spelling uncertain). These matters are being addressed. 

-It appears that D.Brassie and E.Ansley will be going exempt.

Chief’s Report:

-YTD Calls:  261 Damage: 4 incidents   Injury:  0

-J.McGinnis cleared by personal physician to resume normal activities, will be scheduling department physical.

-The CAD system will probably be delayed until later in the year.

-The new radios, when installed, can work on a transition system.

-Mendon request for a second repeater was denied.

-The chief reported that the county was to program the new radios for no charge but it appears that they will be overloaded with work.  SkyWave can do the radio programming for a fee. The chief will get cost details from SkyWave for doing this work.

-The chief requested a committee be formed by the board to begin planning for Tanker replacement in 2022.

Minutes:

–Motion to approve October minutes by S.Shuler, 2nd by D. Considine. Motion approved unanimously5-0.

Treasurer’s Report:

–Motion to approve the treasurer’s report by R.Wilsey, 2nd by S.Shuler. Motion approved unanimously 5-0.

-The credit card issues appear to be resolved.

Committee reports

  Capital Projects/Special Projects

-Requests for bids on the staining project received only one response so a 

Second request will be sent out in March, 2020.

  Apparatus

–364’s windshield has been fixed (again).

-The chief’s vehicle repair is almost complete at Mendon Collision.

-The Tanker will be back in service very soon.

-There is an emission recall for 365.

  Building  Grounds:

-Nothing to report.

    Information and Technology

-Nothing to report.

Personnel:

-Dale’s Report: R.Wilsey made a motion to approve Dale’s report, 2nd  

             by D.Considine. Motion approved unanimously  5-0.

-J.Shipe will obtain quotes for a new washing machine.

-Leadership

-MFD Annual Survey results: there were 30 respondents which is a 

significant increase from past surveys.  The results will be tabulated 

and presented to the department.

-Chiefs’ Annual Reviews: there is some feedback coming in but not 

everyone received a survey so the information will be sent out 

again by D. Considine.

                 -Recruitment and Retention: 

                         -There is a definite need to define and follow a definite procedure 

for introducing prospective new members to the District and the

Department. This need was illustrated by the recent complaint of a 

prospective new member. This need will be addressed in upcoming

leadership workshops.

-LOSAP Program:  The district will be working on a planning 

timeline for defining, setting up and implementing this program.

Old Business: 

-Quotes have been received from Code2 on new uniforms but Dale needs

more information about uniform quality, should have this by next month.

 New Business:

-A.Morrell made a motion that the district cover the cost of getting uniforms

Cleaned, 2nd by S.Shuler.  Motion passed unanimously 5-0.

-All notices have been posted for the 2019 election. One election inspector 

Has been secured (E.Bendschneider), still in need of 2 more inspectors.  

J.McGinnis will work on this.

Attachments

-The following hard copy items are attached to the District hard copy of the minutes: 

1)Dale’s Report

2)Treasurer’s Report

Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by J.Shipe  Motion approved Unanimously 5-0, meeting adjourned at 20:40hrs.

Respectfully Submitted,

John M. McGinnis

Secretary

Mendon Fire District

*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response.  The time allotted for each person commenting is limited to three (3) minutes.

MENDON FIRE DISTRICT MINUTES

October 15, 2019

 The meeting was called to order at 19:00 Hrs. 

Attending: Dan Considine, Art Morrell, Steven Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, P.Kester, D. Friedlander

-Absent: J.Shipe

2020 Budget Approval

-S.Shuler made a motion to open the budget approval meeting, 2nd by D.Considine.  Motion approved unanimously 4-0.

-R.Wilsey made a motion to approve the 2020 budget, 2nd by D.Considine.  Motion approved unanimously 4-0.

-S.Shuler made a motion to close the budget meeting, 2nd by D.Considine. Motion approved unanimously 4-0.

Public Comment:

-None

Introduction of New Members

-Emily O’Hara and Champagne Goodrum were introduced to the Commissioners who thanked them for appearing.

Calendar & Requests for Meeting Room

-11/6/19 and 11/13/19 Ski Racing Meetings, 6pm-8pm. Sponsor T.Baumer with Bruce Bolger.

-11/20/19: Mary Ann Pierce, The Weston-Price Foundation 5pm-9pm

-12/14/19: MFD Auxiliary and Breakfast with Santa, 8am-12noon.

-12/21/19: Mendon Fire Department Inclusion Training.

-R.Wilsey made a motion to approve all the above calendar requests, 2nd by S.Shuler. Motion approved unanimously 4-0/

Correspondence: 

-None

Board of Directors: 

-L.Marchese was unable to attend the meeting and instead submitted a written report, a copy of which is attached to these minutes.

Chief’s Report:

-YTD Calls: 234        Apparatus Damage: 0           Injuries: 0

-The chief will be requesting a second repeater; the results to be determined.

-Fire Department members have been provided with a link to McNeil & Co. which provides access to their training modules.  Members who are short on training points can use the modules to get needed training.

Minutes:

–Motion to approve September minutes by R.Wilsey, 2nd by A.Morrell.  Motion approved unanimously4-0.

Treasurer’s Report:

–Motion to approve the treasurer’s report by R.Wilsey, 2nd by S.Shuler. Motion approved unanimously 4-0.

-The Pittsford Federal Credit Union Visa cards have been cancelled.

Committee reports

  Apparatus

–A.Morrell reported 364 is going back to Empire for service.  The tanker

Will be going to Har-Rob.

-Annual maintenance is being done to the trucks.

-Purchase Requisition#19-29 for a new snow blower was submitted for 

approval. S.Shuler made a motion to approve the purchase requisition, 

2nd by A.Morrell.  Motion passed unanimously 4-0.

  Building  Grounds:

-Nothing to report.

    Information and Technology

-R.Wilsey reported that our social media outlets have had approx.. 

3000 contacts and that reported impressions have been good.

Personnel:

-Dale’s Report: S.Shuler made a motion to approve Dale’s report, 2nd  

             by A.Morrell. Motion approved unanimously  4-0.

-D.Considine will communicate with Dale about securing laundry 

Detergent.

-Leadership & Personnel: 

-The Department opinion survey will be announced at the next 

Department Meeting.  All members are encouraged to complete 

The survey as soon as possible.

                 -Recruitment and Retention: 

                         -D.Considine conducted a phone interview program discussing 

LOSAP (Length of Service Award Program).  All commissioners 

agreed this is a concept worth considering.

Capital Projects/Special Projects:

-Nothing to report.

Old Business: 

-Nothing to report.

 New Business:

-The commissioners feel that training on the new AED’s would be a good 

Idea.

Attachments

-The following hard copy items are attached to the District hard copy of the minutes: 

1)Dale’s Report

2)Treasurer’s Report

3)Board of Directors’ Report from Lance Marchese

Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by D.Considine Motion approved Unanimously 4-0, meeting adjourned at 20:40hrs.

Respectfully Submitted,

John M. McGinnis

Secretary

Mendon Fire District

*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response.  The time allotted for each person commenting is limited to three (3) minutes.

LEGAL NOTICE

2019 ANNUAL ELECTION OF THE MENDON FIRE DISTRICT

On December 10, 2019

NOTICE IS HEREBY GIVEN that the Annual Election of the Mendon Fire District will take place on
December 10, 2019 between the hours of 4:00 p.m. and 9:00 p.m. at the Mendon Fire House located at
101 Mendon-Ionia Road, for the purpose of electing one Commissioner for a five (5) year term,
commencing January 1, 2020.
The candidates for the position of Mendon Fire District Commissioner are:
-John Shipe
-Stephen Tschiderer
All voters living in the Mendon Fire District and registered with the Monroe County Board of Elections
shall be eligible to vote.
Date: 11/20//2019

JOHN M. McGINNIS, SECRETARY
BOARD OF FIRE COMMISSIONERS
MENDON FIRE DISTRICT