RESOLUTIONS ADOPTED AT THE ORGANIZATIONAL MEETING
THE BOARD OF FIRE COMMISSIONERS OF THE MENDON FIRE DISTRICT
HELD JANUARY 1, 2020 AT 4:03pm
Attending – Dan Considine, Art Morrell, John Shipe, Steve Shuler, Ryan Wilsey, William Fletcher, John McGinnis-Secretary, Heidi Baumer-Treasurer, P.Kester, D.Friedlander
Meeting opened by Attorney William Fletcher who requested nominations for Chairman.
Chairman: R.Wilsey, Nominated by D.Considine, 2nd by S.Shuler, vote:3-yes 0 -no, R.Wilsey Abstain.
Vice-Chairman: A.Morrell , nominated by R.Wilsey, 2nd by D.Considine, vote:3 -yes 0 -no, A.Morrell abstain
Secretary (appointed), John McGinnis, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by D.Considine, Motion approved:4-yes, 0 -no.
Treasurer (appointed), Heidi Baumer, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by S.Shuler, Motion approved: 4-yes, 0 -no.
District Administrator: Full Time $ 29.87 per hour
Part Time $ 20.00 per hour
Motion to approve by D.Considine, 2nd by R.Wilsey, Motion approved: 4 -yes, 0 -no
Attorney: Motion to reappoint William Fletcher, Fire District Attorney: Retainer $11,000.00 for standard work, extraordinary work will be assigned and compensated as agreed at the time for the issue at hand. Motion By S.Shuler, 2nd by A.Morrell, Motion Approved:4-yes, 0-no
Deputy Treasurer (appointed), S.Shuler made a motion to move the appointment of a deputy treasurer to an action item for a decision in 2020, 2nd by R.Wilsey. Motion Approve 3 yes (Shuler, Wilsey, Considine) 1 no (Morrell). The negative vote was based on the opinion a deputy treasurer should have been decided on at the organizational meeting. Motion approved.
Memberships and Dues continue with the NYS Fire District officers Assn. NFPA and NYS Chiefs Association and Monroe County Fire District Officers, International Assoc. Fire Chiefs for Commissioners and the 3 Chiefs.
Official Newspaper: will be the Honeoye Falls Sentinel first and the Democrat and Chronicle as back up or if timing is required
Insurance Agency: McNeil & Co.
Bank: Canandaigua National Bank
Motion to close out PFCU accounts and move any funds at that institution to CNB, by R.Wilsey, 2nd by D.Considine, Motion approved 4-0.
Motion to approve the above 4 items (Memberships, Newspaper, Insurance Agency, Bank) by S.Shuler, 2nd by D.Considine; Motion Approved 4-yes, 0-no.
2020 Chiefs: Chief: Peter Kester,
1st Assist. Chief: David Ackerman,
2nd Assist. Chief: David Friedlander,
Motion by A.Morrell to approve all three chiefs for 20, 2nd by D.Considine, vote 4-yes, 0-no.
Reimbursement: of mileage at the current 2020 IRS rate. Currently at $0.575 cents per mile for 2020.
Appointments: Apparatus: A.Morrell
Buildings and Grounds: J. Shipe & S.Shuler
Personnel and Insurance: D.Considine
Information / Technology : R.Wilsey
Purchases: Dale Sweet
Special Projects: S.Shuler
Long Term Planning: D.Considine & S.Shuler
2020 Meeting Dates: to be held at the Mendon Firehouse starting time 7:00pm.
October 13 (also the required 2020 Budget meeting). This is a Tuesday.
December 08 (also election day) This is a Tuesday.
2021 Organizational Meeting January 1, 2021 @4pm
Swearing In Ceremony January 1, 2021 @ 5:00pm.
Workshop Meetings: 6:00pm
March 14; 1pm. Rules and Regulations
August 29; 1pm Budget Workshop
The Inspection Dinner (Combined with MFD Annual Banquet): January 25, 2020
District Election of Commissioners, December 08, 2020 from 4pm – 9 pm
Personal cell phone and Internet reimbursement: This budget item is cancelled.
Conferences for 2020 are designated as:
NYS Fire District Officers – Long Island Marriott, 4/30/20-5/2/20, Commissioners, Attorney, Sec/Treas.
Fire House Expo, Nashville, 7/21/20-7/25/20: 1Chief, 2 Company Officers
NYSAFC – Syracuse, 6/10/20-6/13/20: Commissioners, 2 Chiefs, 2 Company Officers
IAFC – Charlotte, NC; 7/28/20-7/31/20: Commissioners, 2 Chiefs,
IAFC – Vol / Combo Conference-Clearwater, FL, 11/12/20-11/15/20: Commissioners, Attorney, 2 Officers
The above require at least 1 chief to be in town during training trips.
Public Notices of the Mendon Fire District will be posted at the Mendon Town Hall, the Mendon Fire House, and on the district website.
The Board authorizes the Treasurer to pay utility charges, credit card charges, and fuel bills without prior authorization of the board.
Resolved that the Treasurer may, with the approval of the Mendon Fire District, invest funds not needed for immediate expenditure, in certificates of deposit and other financial vehicles authorized by law, provided however, that the board there from must authorize any withdrawals.
Resolved that the annual audit required by Town Law be scheduled by the Secretary, and the results rendered to the Commissioners. Further, that the treasurer is directed to file a copy of the annual financial report to the state comptroller as required by General Municipal law, section 30.
Resolved that the District Administrator will lead the survey committee to inspect the buildings of this district with compliance of the Americans’ with Disability Act, Title II.
Resolved that the Board of Fire Commissioners continues with its approval of the Mendon Fire District Commissioners Rules and Regulations for the year 2020 or until reviewed by the board and updated.
Resolved that this Board of Fire Commissioners hearby directs that all employees and officers of the District submit a disclosure statement with respect to any dealings of such individuals with the district where they are employees, shareholders, directors, officers or owners, or partners and /or if there is any other conflict of interest with those of the District.
Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby approve the treasurer bond in the amount of $1.5 million
Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby reappoints Dale Sweet as the District’s Administrator for the calendar year 2020 or until further ordered by this Board.
Resolved that the Mendon Fire District continues to set forth the purpose of the Reserve Fund accounts:
Capital, also called New Equipment: The purpose of this account is to replace apparatus and other capital equipment that is not included in the annual operating fund
Building Repair: The purpose of this account is to fund unanticipated or long term structural and building failures not normally included in the annual operating fund.
Truck Refurbishing: The purpose of this account is for funding of unanticipated or long-term apparatus failure or reconditioning of apparatus.
Annual Audit: Resolved that the commissioners retain McDonald Cointot Crouse LLP to conduct the annual audit of 2019.
Motion to approve the above resolutions by R.Wilsey, 2nd by D.Considine, vote 4-0
Commissioner Election Cycle
Name Term ends
Dan Considine 12/31/22
Arthur Morrell 12/31/23
John Shipe 12/31/24
Steve Shuler 12/31/20
Ryan Wilsey 12/31/21
Adjournment: Motion to adjourn at 16:55 by R.Wilsey, second A.Morrell. Vote: 4-0.
John M. McGinnis
Mendon Fire District