MENDON FIRE DISTRICT MINUTES
February 11, 2021
The meeting was called to order at 19:00 Hrs.
Attending: Art Morrell, Dan Considine, John Shipe, Steve Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, William Fletcher, Counsel, P.Kester, D.Ackerman, L.Marchese, M.Arman
Public Comment: Potential new members Tom Sullivan and Mya Shaw were introduced.
Calendar & Requests for Meeting Room:
–One request from John Tompkins (Mendon Pharmacy), sponsored by John Shipe for use of the meeting room and facilities for a COVID 19 vaccination clinic at a date and time to be determined. Motion to approve pending submission of an operations plan prior to the determined date, 2nd by S.Shuler. Motion approved unanimously 5-0.
Correspondence: NTR
Board of Directors:
-The President reported that social members short of points will be addressed at the end of the quarter.
-The Department is planning on a carnival this year, there is a decision deadline date of 5/1/21.
-The Department is hesitant to spend funds on a new outdoor sign at this time. S.Shuler will re-research sign costs.
-There was a short report on Department concerns for future line officer staffing: where are new officers going to come from?
Chief’s Report:
–YTD Calls: 36 Damage: YES Injury: 1
-City of Rochester turnout gear due to be returned next week.
-There is a memorial service for crash victims scheduled on 2/26 at the War Memorial. Mendon FD has 25 spots reserved.
-The Chief voiced his extreme displeasure with the fact that the HFLM Ambulance Chief took pictures at the accident scene and posted them. This is a violation of
Mendon FD policy as well as an act of poor judgement. Legal Counsel will send a letter to the Ambulance Chief and Chief Kester will address this issue.
-J.Shipe made a motion for the District to cover the $500.00 deductible for a member involved in an accident. 2nd by A.Morrell, motion approved unanimously 5-0.
-The Chief presented a list of 10 radios with chargers and batteries that he wants to donate to the HFL School District (List attached to hard copy of the minutes), A.Morrell made a motion to this effect, 2nd by J.Shipe. Motion approved unanimously 5-0.
-S.Shuler made a motion to approve 2 training requests per Chief Kester (D.Ackerman, $100 and Sierra Marchese, $216.00), 2nd by J.Shipe. Motion approved unanimously 5-0.
-The Chief reported that he and Dale are going to rearrange the Truck Bay soon.
Minutes
–The “sole source” document for the supplier of the Electrolux Washer will be attached to the January 14, 2021 minutes.
-S.Shuler made a motion to approve the January 14, 2021 minutes, 2nd by A.Morrell. Motion approved unanimously 5-0.
Treasurer’s Report:
–The Chief now has a District credit card.
-S.Shuler made a motion to approve the Treasurer’s report, 2nd by J.Shipe. Motion approved unanimously 5-0.
Committee reports
Capital Projects/Special Projects:
-3 quotes have been received for the painting work described in previous minutes: $10,270; $15,000; and $16,111. S.Shuler made a motion to award the
contract to Worboys for $10,270, 2nd by D.Considine. Motion approved unanimously 5-0
Apparatus:
-ATV will be sent out for service.
Building Grounds:
-Generator shed work finishing up, however exterior work is weather dependent.
Personnel:
-Dale’s Report: A.Morrell made a motion to approve Dale’s
Report, 2nd by S.Shuler. Motion approved unanimously 5-0.
-Leadership: Leadership Meeting moved to 1/25 at 18:30hrs.
-Recruitment and Retention: NTR
Information Technology:
–There is now an iPad for every vehicle, installation waiting for Chief’s go-ahead.
-Commissioner Wilsey suggested it would be worth looking into engaging West Fire to monitor our systems in place of Simplex.
Old Business: It is now the plan to investigate potential insurance providers during 2021 for implementation in 2022. A.Morrell made a motion to this effect, 2nd by S.Shuler. Motion approved unanimously 5-0.
-A.Morrell made a motion to change payroll administration to ADP from USA Payroll due to ongoing problems with the current provider, 2nd by S.Shuler. Motion approved unanimously 5-0. Commissioner Wilsey will handle this.
New Business:
-Commissioner Morrell brought to the attention of the Board the ongoing problem of timely, accurate information distribution between the Board, the line, the Department and others. This is especially true with potential or new member information. The District will work with the Board of Directors and the Line to address this.
-The following hard copy items are attached to the District hard copy of the minutes:
1)Treasurer’s Report
2)Dale’s Report
3)List of radios and accessories to be donated.
Adjournment: A motion to adjourn was made by A.Morrell, 2nd by R.Wilsey
Motion approved unanimously 5-0, meeting adjourned at 20:35 hrs.
Respectfully Submitted,
John M. McGinnis
Secretary
Mendon Fire District
*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response. The time allotted for each person commenting is limited to three (3) minutes.