District minutes August 8 2019

District minutes August 8 2019

August 8, 2019

The meeting was called to order at 19:00 Hrs.

Attending: Art Morrell, Steven Shuler, John Shipe, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, P.Kester, Dave Friedlander, Greg Francesco, J.Rosenshein

Absent: Dan Considine

Public Comment:
-Earl Bendschneider had questions about an item in the District Policies and Procedures that appears to be an inconsistency. The board will look into this. Mr. Bendschneider also questioned where his copies of the minutes have been. It was pointed out that the approved minutes have been posted on the bulletin board, nevertheless the Secretary will Email copies of 2019 minutes to Mr. Bendschneider.

-A letter was received from McNeil & Co. regarding an insurance claim by Amanda Mason. The copy of this letter will be forwarded to Commissioner Considine.
-A note from the District Administrator to the Board was received detailing damage to the bay doors and the course of action that has been taken.
-A letter from Chief Kester to Joseph Rosenshein was submitted detailing his suspension, until further notice, for a driving incident.

Calendar and Request for Meeting Room:
-A request from Bill Harvey of the HFL-CSD for the meeting room and kitchen on 8/27/19 from 08:00-15:00 hrs. Motion to approve by R.Wilsey, 2nd by S.Shuler. Motion approved unanimously 4-0.
-The scouts have requested meeting room use from 18:30-21:00 every Thursday beginning the first Thursday in September.

Board of Directors:
-The president reported 100 T-Shirts have been ordered. Requests for fall and winter clothing will be forthcoming.
-Revised Department by-laws have been circulated with the plan for the Board of Directors to vote for approval in September and present to the membership in October. The Commissioners need to review these and coordinate with District Policies and Procedures before presentation to the membership.

-The Annual Banquet will be on 1/25/202, tentatively at Ravenwood Country Club pending the receipt of three price quotations by the Board. President Rosenshein presented 4 event menus from Ravenwood for review, the Department Directors favor the third option.
-The clambake will be 10/12/2019.

Chiefs Report:
-YTD Calls: 189 Apparatus Damage: 1 Injuries: 0
-Joe Rosenshein will be going on medical leave effective immediately. It will not affect his duties as Department President. In light of this his suspension is rescinded.
-The Chief submitted three purchase requisition related to the new radios for $46.34, $56.14, and $678.01 respectively. R.Wilsey made a motion to approve these requisitions, 2nd by A.Morrell. Motion approved unanimously 4-0.
-There is still no information from Phillips about resolution to their AED production problems. In light of this the Chief, at the previous request of the Board, submitted 3 new quotations for a new AED supplier. The best price quote is from Shock-For-Life for $9,000.00. District cost will be reduced by the application of a $3000.00 grant. A.Morrell made a motion to approve the purchase of these AED’s (pending the submission of a completed purchase requisition to the District Administrator), 2nd by S.Shuler. Motion approved unanimously 4-0.

-S.Shuler made a motion to approve the June 2019 minutes, 2nd by A.Morrell. Motion approved unanimously 4-0. S.Shuler made a motion to approve the July 2019 minutes, 2nd by A.Morrell. Motion approved unanimously 4-0.
-R.Wilsey will instruct the Secretary on how to post the minutes to the District’s Website.

Treasurer’s Report:
-S.Shuler made a motion to approve the treasurer’s report, 2nd by J.Shipe. Motion approved unanimously 4-0.

Committee reports
-A.Morrell reported that 364’s windshield saga is still ongoing.
-A.Morrell will look into backup camera for the Explorer vehicle.
-A.Morrell explained the work General Tire will do with apparatus tires.

Building Grounds:
-S.Shuler and J.Shipe provided updates on parking lot work and landscaping maintenance.

Information and Technology
-R.Wilsey will dispose of the printer in the Chief’s office.
-The Board is now aware that all passwords are now held by both Ryan and Dale.
-The Alpine software for PCR’s needs to be updated.
-R.Wilsey will look into server backup.

-Dales Report: R.Wilsey made a motion to approve Dale’s report, 2nd by
A.Morrell. Motion approved unanimously 4-0.
-Leadership & Personnel:
-Health and Wellness:
-Commissioner Considine missed his appointment for his annual
Physical and Healthworks has billed the District for the missed

Capital Projects/Special Projects:
-Commissioner Shipe will begin looking into all the variables associated with purchasing and installing new Bay doors.

Old Business:
-Uniforms: Commissioner Shipe will look into new vendors (preferably local
or in the area vendors) for new uniforms and uniform brass and badges.

New Business:
-Commissioners received a revised “Pavilion Use Application” from legal
Which addresses dram shop liability. This needs to be reviewed by the next
Meeting and coordinated with the Department’s Rules and Regulations.
-Details for the Clearwater Seminar need to be arranged. S.Shuler will handle.
-Items to be forwarded to the District Administrator: (1)Purchase Requisitions
#19-21, 19-22, 19-23 (2) 3 AED quotes.

-The following hard copy items are attached to the District hard copy of the minutes:
1)Dale’s Report
2)Purchase Request Tracking Report.
3)Treasurer’s Report
4)Communication about Overhead Door Damage
5)Letter from McNeil & Co
6)Pavilion Use Application for Review
7)Ravenwood Banquet Options
8)Chief’s letter to J.Rosenshein

Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by S.Shuler at 20:36 Hrs. Approved Unanimously 4-0, meeting adjourned.

Respectfully Submitted,
John M. McGinnis
Mendon Fire District

*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response. The time allotted for each person commenting is limited to three (3) minutes.