MENDON FIRE DISTRICT MINUTES
April 17, 2019
Chairman R. Wilsey called the meeting to order at 19:00 Hrs.
Attending: Art Morrell, John Shipe, Steven Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, Dan Considine, J.Rosenshine, P.Kester, D.Ackerman, L.Marchese
Public Comment:
-No public comment.
Calendar and Request for Meeting Room:
-No Requests
Board of Directors:
-MFD President updated the Board as to new standing committees on the Fire Dept.: Budget-Ways & Means, Rules and Regulations, and Clothing Committees.
-The President stated that the Board will receive a draft of MFD By-Laws revisions for their review by or at the next District meeting.
-The President requested $4,400.00 for a clothing allowance. This was OK’d by the Board on the provision that 3 quotes be obtained and a valid purchase requisition be presented to the Board.
Chiefs Report:
-YTD Calls: 94 Apparatus Damage: Yes Injuries: 0
-Apparatus damage: The Chief reported a door “ding” on the Chief’s vehicle.
-The Chief presented a purchase requisition for a tool adapter for $549.00. R.Wilsey made a motion to approve the requisition as presented, 2nd by S.Shuler. Motion approved unanimously 5-0.
-A.Morrell made a motion to purchase the previously presented and discussed radios. This project was the subject of a published permissive referendum in the amount of $125,000.00. D.Considine 2nd the motion. Motion approved Unanimously 5-0.
-The chief presented the idea of a turnout gear management program as something to consider for next year.
-The parade permits have been submitted.
Minutes:
-S.Shuler made a motion to approve past minutes, 2nd by A.Morrell. Motion approved 4-0, D.Considine abstained because he had not read the minutes.
Treasurer’s Report:
-R.Wilsey made a motion to approve the Treasurer’s Report, 2nd by S.Shuler. Motion approved unanimously, 5-0.
Correspondence:
-Nothing to report.
Committee reports
Building & Grounds:
-The MFD Auxiliary request for additional picnic tables for the chicken BarBQ was turned over to the Mendon Fire Department.
-Three quotes for landscaping installation and maintenance were presented. Bristol: $27,300.00; Ted Collins: $17.140.00; Josh Lawn and Landscape: $16,495.00. These quotes were for 3 ½ yrs. Installation and maintenance. S.Shuler made a motion to accept the quote from Josh L&L, 2nd by A.Morrell. Motion approved unanimously 5-0. Funds to come from Building Maintenance Fund.
Apparatus
-A.Morrell reported 364 will hopefully be ready by 4/19/2019.
-There is a need to monitor the generator issue on 365.
-The chief (confirmed by A.Morrell) reported an ongoing, intermittent problem with the Homatrol Tool. In light of these ongoing problems A.Morrell stated there is a goal to replace the combi-tool on 365 and eventually move to Hurst Tools. Prices and trade-in value etc. will be obtained for the next meeting.
-A.Morrell reported that upon starting up 365 he found it almost out of diesel exhaust fluid. Need to pay attention to this.
Information and Technology
-R.Wilsey is implementing the “Trello” organizational App so as to improve tracking and responsibility for ongoing tasks.
-The District and Department are moving forward to replace Alpine software with the Bryx911 alert system. J.Shipe made a motion to cancel Alpine as a software provider and implement the Bryx911 system (upon the successful implementation of Bryx), 2nd by S.Shuler. Motion approved unanimously 5-0.
Personnel:
-Dales Report: R.Wilsey made a motion to approve Dale’s report, 2nd by
S.Shuler. Motion approved 5-0.
-Leadership & Personnel:
– Questions from MFD about uniform, Code F, and parade policies
Were referred to District Rules and Regulations.
-Health and Wellness:
-D.Considine will review/write-up a solitary work-out policy.
Capital Projects/Special Projects:
-NTR
Old Business:
-Determining a preferred uniform vendor will involve securing 3 quotes from local companies and informing the District Administrator.
-S.Shuler made a motion to spend $825.00 for a sink tray for the kitchen, 2nd by R.Wilsey. Motion approved unanimously 5-0.
-R.Wilsey is working on changing the District credit cards from PFCU to CNB.
-The Board agreed to keep payroll services with USA Payroll for now.
New Business:
-L.Pierce remains on District distribution lists as the Deputy Treasurer.
-Accident Policy: In case of any accident the Chief needs to notify all Commissioners of the personnel and apparatus involved. A specific policy development is referred to the Rules Workshop Meeting.
Attachments
-The following hard copy items are attached to the District hard copy of the minutes:
1)Dale’s Report
2)Purchase Request Tracking form.
3)April 2019 Budget Update.
4)Letter confirming Doug Yeager’s Firefighting credentials
5)MFD Auxiliary written request for additional picnic tables.
6)Landscaping proposals and drawing of work requested.
7)Copy of proposal from Tom’s Welding for drain shelf.
Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by A.Morrell at 21:05 Hrs. Approved Unanimously 5-0, meeting adjourned.
Respectfully Submitted,
John M. McGinnis
Secretary
Mendon Fire District
*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response. The time allotted for each person commenting is limited to three (3) minutes.