MENDON FIRE DISTRICT MINUTES
March 12, 2020

The meeting was called to order at 19:00 Hrs.

Attending: Dan Considine, Art Morrell, John Shipe, Steven Shuler, Ryan Wilsey, Secretary John McGinnis, Treasurer Heidi Baumer, Counsel William Fletcher, P.Kester, D.Ackerman, R.Friedlander, S.Tschiderer, G.Francesco, M.Arman

Public Comment: -None

Calendar & Requests for Meeting Room: – None

Correspondence: -None

Board of Directors:
-Vice President M.Arman reported for the Board of Directors. Members who are running behind on points will be receiving a reminder Email from President Marchese. Three members (C.Schojan, M.Shueler, E.Ansley) will be removed from active status and placed on social member status. R.Wilsey made a motion to approve the Board of Directors’ actions, 2nd by J.Shipe. Motion approved unanimously 5-0. A copy of the letter sent to these members is attached to the hard copy of these minutes.

Chief’s Report:
-YTD Calls: 47 Damage: 0 incidents Injury: 0
– The Chief shared a letter sent to all members with operating guidelines for dealing with the current COVID 19 environment. A copy is attached to the hard copy of these minutes.
-There will be further updates on radio/repeater installation etc. next month. Dale and the Chief have been working with company reps to address various issues.
-The Chief submitted Purchase requisitions #20-04 and #20-06 for a training program (“Media Mayday”) and for 3 battery operated suction units respectively.
R.Wilsey made a motion to approve payment for these requisitions, 2nd by D.Considine. Motion approved unanimously 5-0.

Minutes:
-Motion to approve February 2020 minutes by S.Shuler, 2nd by J.Shipe. Motion approved unanimously 5-0.

Treasurer’s Report:
-Motion to approve the treasurer’s report by R.Wilsey, 2nd by A.Morrell; Motion approved unanimously 5-0.
– Annual audit is available for commissioner review. The District appears to be in good order.
– Commissioner Morrell commented that the current way bills are signed for approval is often disorganized and disruptive to the monthly meeting, as well as
being an inefficient method of doing business. The board feels that all bills must be signed prior to the day of the regular meeting so D.Considine will talk with Dale to have the bills ready by close of business on the Friday before the monthly meeting. It will be the responsibility of each commissioner to sign the bills by the Wednesday evening before Thursday’s meeting.

Committee reports

Capital Projects/Special Projects
-Three bids have been received for the staining project: The wide
variation in bids requires further investigation so bid awards postponed
until April meeting.

Apparatus
-The tanker committee questioned if supplier must be ISO 9000
designated. The Board feels this is not a requirement at this time.

Building Grounds:
-Current lawn mowing contract expires 3/31/2020. Requests for bids
resulted in 3 responses. J.Shipe made a motion to award a new 3yr.
contract to Moreland Lawn and Landscape who was the lowest bidder at
$125.00 per trip. Motion 2nd by S.Shuler and approved unanimously 5-0.

Information and Technology
-R.Wilsey submitted purchase requisition #20-07 for projector/laptop
system for the meeting room. Cost $1688.44. Motion to approve the
purchase by D.Considine, 2nd by J.Shipe. Motion approved unanimously
5-0.
-R.Wilsey will look into a new door admission system at approximately
$500.00 per door. Basic questions to be answered are how many doors?,
who will install?

Personnel:
-Dale’s Report: S.Shuler made a motion to approve Dale’s report, 2nd
by R.Wilsey. Motion approved unanimously 5-0.
-There was a question about the “Purchases” section at the end of Dale’s
Report. Commissioners were directed to review Rule#120 in the District
Rules and Regulations.

-Leadership: Nothing to report.

-Recruitment and Retention: Nothing to report.

Old Business:
-A commissioner noted who had filled in for Dale on 2 occasions last month and questioned why we are not using the other fill-in personnel as per previous discussions. The question was raised if there is an end date for his service, especially in light of the fact that that person’s behavior towards some members and commissioners leaves something to be desired. D,Considine will clarify this issue.
-Commissioner Shipe requested some guidance about plans for the generator enclosure. The Board suggested he proceed with his current course of action.

New Business:
-The Board emphasized that in light of the COVID 19 situation, extra attention will be paid to sanitizing procedures in bathrooms, exercise room and meeting rooms. The doors connecting department areas to public areas will be locked. D.Considine or R.Wilsey will handle the possibility of cancelling the scouts pancake breakfast. No decision has been reached yet.
-The Board needs to investigate insurance coverage for members who might contract COVID on a call.
-The Board requested that the Secretary make the monthly meeting agenda available vial Email and website posting on the Friday before the scheduled meeting. Because of this the Secretary will be requesting agenda items from commissioners and the Chief on the Monday of the week before meeting week. The agenda items must be sent to the secretary by Friday 10am of that week before the meeting.

Attachments
-The following hard copy items are attached to the District hard copy of the minutes:
1)Dale’s Report
2)Treasurer’s Report
3)Chief’s COVID-19 letter to members
4)Department letter to members being taken off active status.
5)Lawn mowing quotes.

Adjournment: A motion to adjourn was made by R.Wilsey, 2nd by D.Considine Motion approved unanimously 5-0, meeting adjourned at 20:30 hrs.

Respectfully Submitted,
John M. McGinnis
Secretary
Mendon Fire District

*The intent of public comment time is to allow a non-commission member to comment on any topic. The commenter may not receive an answer to their question or a response to their comment, as the board may need to research a subject or confer with counsel on the topic prior to giving a response. The time allotted for each person commenting is limited to three (3) minutes.